Policies

  • You are responsible for your own hotel/transportation arrangements and costs. Breakfast (Tues, Wed), lunch (Wed), Tuesday dinner, and small snacks are included. The cost of Wednesday dinner must be paid by event attendees.
  • There are no ticket refunds. If you wish to transfer your ticket to another party, you may do so before March 1, 2026, and you agree to notify Sara Grillo by March 2, 2026 in writing of any changes in ownership.
  • We will be filming and photographing at this event. Sara Grillo retains the rights to these images. By purchasing a ticket, you are consenting to be filmed and photographed. You are also consenting to permit Sara Grillo to use these images for professional use.
  • The conference schedule is subject to change. If it changes, Sara Grillo will notify participants of these changes.
  • By signing up, you agree for your name to be released to the other registrants in writing, prior to, during, and after the event. If you do not wish to have your name released, please notify Sara Grillo in writing prior to purchasing your ticket.
  • By purchasing a ticket to Immersion2026, you agree to stay at the Four Points by Sheraton Kansas City Airport in order to fulfill the room block requirement. If you chose not to, and as a result we are unable to fulfill the room block requirement, you may be billed for the cost of a hotel room for two nights.
  • Airfare may be subject to delays and cancellations due to weather and other extreme emergencies. You agree to accept all risks related to flight cancellation and delay, and you agree that Sara Grillo bears no responsibility for flight delays or cancellations or the negative consequences associated with them.
  • By purchasing a ticket, you agree to follow our Code of Conduct and Safety Policy (see below) Code of Conduct and Safety Policy.

Code of Conduct and Safety Policy

To ensure an inclusive environment, discrimination or harassment in any form is prohibited at this event, including but not limited to:

  • Sexual harassment
  • Racist
  • Sexist
  • Ageist
  • Homophobia
  • Transphobia
  • Ableism
  • Physical aggression or harm

If you experience any of the aforementioned instances of misconduct, or any others not included on this list, please report it to me, Sara Grillo, in person and via email at sara@saragrillo.com.

The Code of Conduct applies to all participants, including but not limit to: speakers and attendees, and is without exception. Choosing to join the event evidences your cooperation and agreement with the policy.

Let’s talk about sexual harassment
Sorry for mentioning this, but I really want to get this out in the open. Sexual harassment is a big problem at events in our industry, and I don’t want it to come into play at Immersion. Sexual harassment spans the broad range of an inappropriate look, touch, comment, or written messages. There is a “no tolerance policy” at Immersion when it comes to sexual harassment at this event. Everyone attending, men and women alike, is expected to abstain from sexual harassment.

Often times, sexual harassment is unintentional and resulting from miscommunication. The way we avoid sexual harassment is through clarity and communication about boundaries.

I don’t want anyone to feel like you can’t be yourself or enjoy the conference. I want everyone to feel comfortable, relaxed, and safe. Everyone – every man, and every woman.

So to do that, here are some boundaries I suggest we consider:

  • Exercise caution when given the opportunity to hang out in private, one on one, with anyone of the opposite sex. For example, going to someone else’s hotel room for a prolonged amount of time. Instead, I would suggest meeting in the hotel lounge or another public area.
  • Stay sober. You can have fun socially without drinking alcohol or consuming any type of mood-altering substance. I encourage you to abstain from this, as it may lead you to let down your boundaries/impose on other people’s boundaries without full consciousness you are doing so.
  • Be conservative and think twice when commenting on anyone’s appearance. This includes their dress, age, attractiveness, etc. What may be intended as a compliment may be misinterpreted between two people who don’t know each other well.
  • Exercise caution and try to avoid touching anyone else other than a handshake. When people don’t know each other well, touch can be misconstrued.
  • Try to be aware of body language clues other people may be giving you. If somebody seems to want more space, give it to them.
  • We should all, men and women alike, be aware of the signals we are giving with how we dress. Clothing choice affects how people perceive us and what our intentions are.
  • In general, if you aren’t sure if something could be misconstrued, hold back. Better safe than sorry. Remember, you can think about committing this action at a later point, once the signals are clear that it’s okay with the other person. If it’s not completely clear that the person is okay with something, abstain.
    These are just a few to get you started thinking.

Let’s be clear about boundaries, and honor them, as they can help us avoid awkward social situations. They aren’t constructed to kill the good vibe or ruin the fun; on the contrary, boundaries help us make sure we all are safe, and that everyone can be free to be themselves without having to worry.
Relax and breathe deep! I want us to have fun – men and women alike, every single one of us – and not feel like we are on guard. That is why I am saying all this.
Does that sound reasonable? If there is something you want to get out in the open, let’s discuss it.


Disclaimers

Rates may vary as a function of geographic location due to exchange rate differences, fees, surcharges, and other factors. These offers are limited to the services advertised in the promotions contained on this page. Additional services may be provided at an additional cost at rates that are subject to negotiation.